Proofreading: The Final Step in Editing

You can’t afford embarrassing errors in your documents, but time, personnel and money are in short supply. This workshop teaches strategies for efficiently and effectively capturing and eliminating errors. We’ll do exercises to demonstrate the difference between reading and proofreading. You’ll learn how to control version changes throughout the production process, see where errors tend to lurk in documents, and evaluate which elements to focus your time on.

You’re invited to bring a document (electronic or print) from your workplace for consultation or as a possible group exercise.


  • Topics
  • Audience
  • Instructor
  • Where proofreading fits in the production process

  • Reading like a proofreader, not a reader

  • Deciding which parts of a document need to be perfect

  • Estimating the time needed for proofreading

  • Maintaining version control

  • Realizing where errors hide

  • Using checklists for efficiency

  • Proofreading with a manuscript version of the document, and “cold” proofreading

  • Using standard proofreaders’ marks

  • Proofreading on paper versus on screen

  • Using electronic tools (such as MS Word, PerfectIt and PDF markup) to proofread efficiently

  • Checking inputted changes

  • Proofreading your own writing or editing

  • Anyone responsible for proofreading or quality control of documents: in administration, communications, editing or translation services
  • Writers who want to find the errors in their own work
  • Designers who want to catch the errors in their layouts
  • Editors wanting to expand their professional skills

Melanie Sexton, Ph.D., is an editor, technical writer, and instructor, with more than 20 years experience teaching University courses and workshops in grammar and writing skills. As technical writer and editor, she has designed on-line help systems for software applications, edited technical documentation suites, written style guides and standards, and managed a variety of writing projects. She also happens to be profoundly deaf and has designed and delivered workshops on deafness and disability issues for both government and private-sector clients. 

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Select a session

Proofreading: The Final Step in Editing
March 20, 2018
9:00 - 16:00
Proofreading: The Final Step in Editing
February 25, 2019
9:00 - 16:00

Group Training

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